How to Export Exchange 2016 Mailbox to PST – Step by Step Guide

Exchange 2016 is one of the latest versions of Exchange Server that large and small organizations use. Microsoft’s Exchange 2016 has a lot of features that help to maintain business works for the organizations. This post will provide you with details on the solutions to export Exchange 2016 mailbox to PST file format. Also, we will discuss the reasons why organizations export their Exchange data into PST file format. So, continue scrolling this post for a better understanding of the solutions and reasons.

Common reasons why organizations export Exchange mailbox

  • As we all know, PST file is easily portable. Therefore, to port Exchange data to another system, users export Exchange mailbox to PST format.
  • For a backup of the Exchange data into the local storage.
  • In such a case, if organizations want to move to another platform.
  • To keep the Exchange Server’s crucial data safe from various unexpected situations.
  • If an employee leaves the organization, the admin must retain the employee’s Exchange data.

The reasons mentioned above are common ones due to which organizations are willing to export Exchange 2016 mailbox to PST file format. Apart from these reasons, there could be more reasons that insist users go for this exporting task that can be different for each user.

Solutions to export Microsoft’s Exchange data

Exchange data can be exported into PST format manually or professionally with a professional Exchange Recovery Tool. Manually, users have two ways to perform this exporting task first, by using the power shell commands, and second, is using Exchange Admin Center (EAC). The Power shell commands are not easy to follow to get perfect exporting results. In this post, we will learn the Exchange Admin Center method to export Exchange 2016 mailbox to PST file format. Thereafter, we will talk about a professional approach to accomplishing this task in an effortless manner.

Export Exchange mailbox using the Exchange Admin Center (EAC)

Follow below mentioned step by step process to export the Exchange data into the PST file format.

Step1: Login to the Exchange Admin Center with your id and password.

Step2: Go to the Recipients and then click on the Mailboxes.

Step3: Now choose the Export to a PST file option.

Step4: Pick the mailbox to export and then tap on Next.

Step5: Browse the location where you want to save the resultant PST file and click Next.

Step6: Now check or uncheck as per your requirements. And provide the email on which you want to get the notification of process completion.

Disadvantages of the manual method

  1. Users do not get any advanced options such as filter option, preview facility, etc.
  2. The process takes too much time to export the Exchange mailbox to PST format.
  3. Users require technical skills to move with the manual method for accomplishing this process.
  4. There are high chances of human error and technical glitches.
  5. No option is available to resume or pause the process as per your need.
  6. Only process a mailbox at a time; if you have various mailboxes, you need to perform this task repeatedly.

The manual process might be risky for the users, so to export Exchange 2016 mailbox to PST file format effortlessly, users can look for the perfect tool that works without any limitations. For this, we suggest users try the Shoviv professional automation. It would be better for users to export their Exchange data in a safe and secure environment with the help of Shoviv software.

Backup Exchange mailbox using the Shoviv third-party tool

Shoviv Exchange Recovery Tool (aka Exchange Recovery Manager) is a single utility that is capable of making various tasks. This tool has a simple working process that every user can easily understand without any technical knowledge. Moreover, it is a quick and secure way to export MS Exchange data into PST format. Users do not need to follow multiple steps to process the exporting task. It provides the exporting results by following a few simple steps that are easily understandable to all users. In addition, it offers many features to export Exchange 2016 mailbox to PST file format in an easy way. Let’s discuss more features of this software.

  1. This tool maintains the folder hierarchy and metadata even after completing the process.
  2. Moreover, this software also offers a filter option to choose particular items to export them into PST format. Users even add or remove items of their choice by using this option as well.
  3. It has assembled a user-friendly GUI; anyone can export Exchange 2016 mailbox to PST file format with ease.
  4. This tool will be enabled users to view selected items before processing the exporting task. With the help of this option, users can easily cross-check added items as well.
  5. Along with exporting, the software also recovers corrupted and inaccessible EDB files efficiently.
  6. It provides various file formats to save recovered EDB files, including PST, vCard, HTML, MSG, etc.
  7. This tool does export Exchange 2016 mailbox to PST format without harming or damaging any item.
  8. In addition, it offers an incremental export option that resumes the process if it gets paused and also prevents data from duplicated items.
  9. With the export Exchange mailbox to PST process, this software also exports the Exchange data directly into the Office 365 and Live Exchange Server.
  10. Users can include the EDB file of any size as it has no size limitations. Also, it allows users to select bulk EDB files at a time.
  11. To get rid of the resultant oversized PST file, users can use its splitter option, which allows users to set the size for the resulting PST file.

Shoviv also offers a free trial version of this Exchange Recovery Tool that users can easily download from Shoviv’s official website. Through this free trial version, users can proceed with the first 50 items per folder without any concern. Users also get technical support from Shoviv related to any query.

How to use Shoviv software: step by step process?

Step1: Download the Shoviv Exchange Recovery Tool.exe from the official website of Shoviv and install it.

Step2: Go to the Add Source after opening the software.

Step3: Choose the Exchange Server mailboxes option and provide details to connect with the Exchange Server.

Step4: After that, select the Outlook PST option from the ribbon bar.

Step5: Now select or deselect the desired subfolders and click on the Next button.

Step6: Choose the option to export mailboxes in existing PST files or new ones.

Step7: Click Next after providing the location where you want to save the new PST file.

Step8: Filter items according to your need by message class or date-wise criteria. Click on the Next button.

Step9: Set the thread as per your requirements and then click Ok.

Step10: The process to export Exchange mailbox to PST format will begin. Save the report after completing the task if needed, and last, click Finish.


This post taught me about manual and professional solutions and their steps to execute exporting tasks of Exchange mailboxes. In this conclusion, we recommend users use Shoviv software to export Exchange 2016 mailbox to PST file format. This tool is the best and most secure way to perform this task. Users also check out the free trial version for further details about its working and functionality.

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